Club Policies & Procedures
In this section we outline the governance framework for the East Brighton Vampires JFC.
We have also included useful documents that are needed for the smooth operation of the Club.
RULES & REGULATIONS
LAST UPDATED: 8/12/2019
Code of Conduct — Coaches
As a coach for the East Brighton Vampires Junior Football Club (EBVJFC), I must maintain a standard of behaviour and conduct in the best interests of the game, the league, the Club and most importantly the players in my care;
All coaches are required to sign off to acknowledge their support of the East Brighton Vampires Junior Football Club Code of Conduct. Any Coach that does not abide by the Clubs Code of Conduct or behaves in any manner that brings the East Brighton Vampires Junior Football Club into disrepute may be suspended or de-registered by the Committee of the East Brighton Vampires Junior Football Club.
Each EBVJFC Coach must commit to:
• The best of their ability, to uphold the AFL Coaches’ Code of Conduct. (Detailed below or as updated from time to time.)
• Maintain an AFL Coach Accreditation appropriate for the level of players that are being coached.
• Retain and declare any change in status of my Working With Children Card accreditation.
• Comply with the all EBVJFC Policies and Guidelines including but not limited to: team selection, team formation and game day guidelines.
• Abide by and teach the AFL laws of the game, and the rules of the club and league.
• Comply with all reasonable and appropriate instructions from an EBVJFC Committee Member.
• Avoid overplaying the talented players, aiming to maximize participation and enjoyment for all players regardless of ability.
• Monitor and stress safety: always including strict adherence to the “no mouth guard, no game” rule, ensure no game is conducted without a qualified Trainer being present and abide by the judgement of any suitably qualified medical staff as to the welfare of a player, including the concussion policy of “if in doubt, sit them out".
The AFL Coaches Code of Conduct
In representing myself in an honest manner, and without bringing the coaching profession or the Game into disrepute, I will endeavour to uphold the following to the best of my ability:
• I will respect the rights, dignity and worth of all individuals within the context of my involvement in Australian Football, by refraining from any discriminatory practices including, but not limited to, discrimination on the basis of race, religion, gender, ethnic background, special ability/disability or sexual orientation, preference or identity.
• I will abide by and teach the AFL Laws of the Game and the Rules of my Club and League/Association.
• I will be reasonable in the demands I make on the time commitments of the players in my care, having due consideration for their health and wellbeing.
• I will be supportive at all times and I will refrain from any form of personal or physical abuse or unnecessary physical contact with the players in my care.
• I will have due consideration for varying maturity and ability levels of my players when designing practice schedules, practice activities and involvement in competition.
• Where I am responsible for players in the 5-18-year-old age group, I will strive to ensure that all players gain equal playing time. I will avoid overplaying the talented players, aiming to maximise participation, learning and enjoyment for all players regardless of ability.
• I will stress and monitor safety always.
• In recognising the significance of injury and sickness, I will seek and follow the physician’s advice concerning the return of injured or ill players to training.
• I will endeavour to keep informed regarding sound principles of coaching and skill development, and of factors relating to the welfare of my players.
• I will at all times display and teach appropriate sporting behaviour, ensuring that players understand and practise fair play.
• I will display and foster respect for umpires, opponents, coaches, administrators, other officials, parents and spectators.
• I will ensure that players are involved in a positive environment where skill-learning and development are priorities and not overshadowed by a desire to win.
• I reject the use of performance-enhancing substances in sport and will abide by the guidelines set forth in the AFL Anti Doping and Illicit Drugs policies.
Any Coach who brings the East Brighton Vampires Junior Football Club into disrepute or does not abide by the Clubs Coaches Code of Conduct will be required to attend a meeting with the East Brighton Vampires Junior Football Club Executive Committee. If it is found that the Coach in question breached the code of conduct then penalties will be imposed which range from a warning or suspension, to immediate de-registration.
Code of Conduct — Parents & Supporters
Let’s Make it All About the Kids
• Remember that children play sport for their enjoyment, not yours.
• Encourage children to participate – do not force participation upon them.
• Focus on the child’s efforts and self-esteem rather than whether they win or lose.
• Support your child’s coach and team mates.
• Ensure that your child’s involvement is a positive football experience by encouraging your child’s endeavours.
• Never ridicule or yell at a child for making a mistake or for the team losing a game.
• Encourage children to always participate according to the rules.
• Remember that children learn best by example – applaud the efforts of all players in both teams.
• Support all efforts to remove verbal and physical abuse from sporting activities.
• Show appreciation of volunteer coaches, officials and administrators, without whom your child could not participate.
• Respect umpires’ decisions and teach children to do likewise.
• Remember that smoking and the consumption of alcohol is unacceptable at junior sport.
• Display control, respect, dignity and professionalism to all involved with the sport.
• Refrain from any form of verbal abuse towards umpires, opposition teams or opposition supporters.
• Be a positive role model for your child – display good sportsmanship at all times.
Any parent or supporter who brings the East Brighton Vampires Junior Football Club into disrepute or does not abide by the Clubs Code of Conduct will be required to attend a meeting with the East Brighton Vampires Junior Football Club Executive Committee and penalties ranging from warnings to suspension from attending matches or social functions and/or deregistration of any family members playing for the club.
Code of Conduct — Players
All East Brighton Vampires Junior Football Club Players will:
• Support the values of the East Brighton Vampires Junior Football Club (EBVJFC).
• Respect the rights, dignity and worth of all individuals, by refraining from any discriminatory practices including, but not limited to, discrimination on the basis of race, religion, gender, ethnic background, special ability/disability or sexual orientation, preference or identity. Remarks based on race, religion, gender or ability will let down your coach, team mates and family and many such comments are illegal.
• Abide by and teach the AFL Laws of the Game and the policies and guidelines of EBVJFC and the SMJFL.
• At all times display appropriate sporting behaviour and practise fair play.
• Display respect for umpires, opponents, coaches, administrators, other officials, parents and spectators.
• Never argue with umpires or officials.
• Control your temper. Verbal abuse of umpires, officials or other players is unacceptable.
• Cooperate with your Coach, Team Management and all officials.
• Be a team player – it’s a team game. Support and encourage all of your team mates. Both you and your team will benefit.
• Play for your own enjoyment and benefit – not just to please parents and coaches.
• Reject the use of performance-enhancing substances in sport and will abide by the guidelines set forth in the AFL Anti Doping and Illicit Drugs policies.
• Abide by all EBVJFC Policies and Guidelines including but not limited to, social media and digital communications policies.
Any player who brings the East Brighton Vampires Junior Football Club into disrepute or does not abide by the Clubs Code of Conduct will be required to attend a meeting with the East Brighton Vampires Junior Football Club Executive Committee. If it is found that the player in question breached the code of conduct then penalties will be imposed which range from a warning or suspension, to immediate de-registration.
A minimum age policy for players as follows: All players joining the club must turn a minimum seven years old prior to the 30 April of that year or as amended by the SMJFL or AFL Victoria. Children younger than this age should participate in the Auskick program with an affiliated centre;
Team Selection and Game Day Guides
Team Selection and Game Day Guidelines
All coaches must adhere to the SMJFL Bylaws and minimum and maximum player numbers as set in those bylaws when selecting and managing teams.
The East Brighton Vampires Junior Football Club requires that all players must play:
• a minimum of three quarters (3/4) of a game (in each game) for all home and away and Lightning Carnival games.
• a minimum of half (1/2) of a game for all finals matches.
• exceptions will apply for injuries and where player numbers do not allow the coach to achieve the minimum.
* the coach will hold fairness and player participation as the first and foremost belief when managing player rotations.
• the coach will have flexibility in how to achieve the minimum play game time.
Social Media & Digital Communications Policy
Social media offers the opportunity for people to gather in online communities of shared interest and create, share or consume content. The East Brighton Vampires Junior Football Club (EBVJFC) recognises the benefits of social media as an important tool of engagement and enrichment for the clubs and associated members.
All Players, club officials and associated members are expected to behave and express themselves appropriately, and in ways that are consistent with the EBVJFC’s values and policies, including but not limited to:
• Promoting diversity
Promote the philosophy that “How you play” is more important than “Winning”
This policy aims to provide some guiding principles to follow when using social media and digital communications. The intent of this policy is to include anything posted online or shared digitally where information is shared that might affect members, colleagues, clients, sponsors or the EBVJFC and bring the EBVJFC or its members into disrepute.
This policy applies to all EBVJFC Members or associated parties (parents and/or supporters) or any individual representing themselves or passing themselves off as being associated with EBVJFC.
This policy covers all forms of social media. Social media includes, but is not limited to, such activities as:
• Maintaining a profile page on social or business networking sites (such as LinkedIn, Facebook, Shutterfly,
• Snapchat, Instagram or Twitter).
• Content sharing including Flicker (photo sharing) and YouTube (video sharing).
• Commenting on blogs for personal or business reasons.
• Personal and corporate websites.
• Leaving product or service reviews on retailer sites, or customer review sites.
• Taking part in online votes and polls.
• Taking part in conversations on public and private web forums (message boards).
• Editing a Wikipedia page.
• Email, SMS / MMS.
3.0 Guiding Principles
The digital sphere is not anonymous. All Members should assume that everything they write can be traced back to them. The boundaries between a member’s profession, volunteer time and social life can often be blurred. It is therefore essential that members make a clear distinction between what they do in a professional capacity and what they do, think or say in their capacity as an EBVJFC Member. When using the Internet for professional or personal pursuits, all EBVJFC Members and associates must respect the EBVJFC’s intellectual property and follow the guidelines in place to ensure the intellectual property or its relationships with sponsors and stakeholders is not compromised, or the organisation is brought into disrepute.
For EBVJFC Members using social media and communications, such use:
• Must not contain, or link to, libellous, defamatory or harassing content. This also applies to the use of illustrations or nicknames.
• Must not comment on, or publish, information that is confidential, defaming, insulting or in any way sensitive to the EBVJFC, members, or its affiliates, partners or sponsors, or other SMJFL clubs or members.
• Must not bring the EBVJFC into disrepute.
• EBVJFC Members may not use the EBVJFC Brand, images to endorse or promote any product, opinion, cause or political candidate unless approved by the Executive Committee or directed as part of their role; and it must be abundantly clear to all readers that any and all opinion shared are those of the individual, and do not represent or reflect the views of the EBVJFC.
• In addition EBVJFC members must not breach the SMJFL Social Media Policy.
3.2 Official websites, social pages and online forums
For all EBVJFC websites, blogs, social pages and online forums:
• When creating a new website, social networking page or forum for staff/club member use, care should be taken to ensure the appropriate person has given written consent to create the page or forum. The EBVJFC Secretary will keep a record of such permissions. Similarly, appropriate permissions must be obtained for the use of logos or images. Images of minor children may not be replicated on any site without the written permission of the child’s parent and/or guardian.
• Posts must not contain, nor link to, pornographic or indecent content.
• All material posted or linked to must be consistent with values and support diversity and inclusion and not vilify or discriminate.
• Some hosted sites may sell the right to advertise on their sites through ‘pop up’ content which may be of a questionable nature. This type of hosted site should not be used for online forums or social pages as the nature of the ‘pop up’ content cannot be controlled.
• EBVJFC employees must not use EBVJFC online pages to promote personal projects.
• All materials published or used must respect the copyright of third parties. EBVJFC Members should be considerate of others in such circumstance and should not post information when they have been asked not to or consent has not been sought and given. They must also remove information about another person if that person asks them to do so.
3.3 Consideration towards others when using social networking sites
Any player, coach, official or associate (parent / supporter) who brings the East Brighton Vampires Junior Football Club into disrepute or does not abide by the Clubs Social Media and Communications Policy will be required to attend a meeting with the East Brighton Vampires Junior Football Club Executive Committee. If it is found that the player in question breached the policy then penalties will be imposed which range from a warning or suspension, to immediate de-registration.
4.0 Breach of Policy
The EBVJFC monitors online activity in relation to the club and its members. Detected breaches of this policy should be reported to the EBVJFC President. If detected, a breach of this policy may result in disciplinary action from the EBVJFC Executive Committee. Social networking sites allow photographs, videos and comments to be shared with thousands of other users. EBVJFC Members must recognise that it may not be appropriate to share photographs, videos and comments in this way. For example, there may be an expectation that photographs taken at a private football event will not appear publicly on the Internet unless permission is given. In certain situations, SMJFL Members could potentially breach the privacy act or inadvertently make the EBVJFC liable for breach of copyright.
Should any EBVJFC member requiring consultation or advice on this policy or wish to report a breach please contact the EBVJFC President.